Working hours: 35 hours per week, Monday to Friday

Duration: FTC - 6-8 months

Location: Gloucester

Job ref: 201420

About the role

We have a fantastic opportunity for a PA to join our business Ecclesiastical Insurance in Gloucester.

Key responsibilities

• Provide proactive administrative support to the Group Chief Actuary in terms of meeting acceptances, diary management ensuring no double bookings, organising meetings, travel, expenses.
• Provide support to the Group Chief Actuary in relation to inbox management; monitoring emails, tracking actions required and picking up any elements which can be actioned on his behalf.
• As and when required provide administrative support to all members of the Team in terms of meeting requests, travel arrangements, hotel bookings etc.
• Organise travel, hotel reservations and booking places for members of the team for Actuarial, Reinsurance and Data conferences, such as Monte Carlo, GIRO and Big Data. Provide itineraries as needed.
• Organise and minute internal and external meetings for Actuarial and Reinsurance functions as required.
• Deliver effective secretariat service to the IMGC, CRMG, Group Reserving Committee, Reinsurance Board and Reinsurance Security Committee meetings including preparation of agenda, collation of all relevant material, minutes, matters arising and monitoring and expediting agreed actions.
• Depending on capacity, provide administrative support to the Head of Actuarial Analytics and Group Reinsurance including as required: diary management, organising meetings, tracking actions, collation and preparation as required of reports and presentations and ad-hoc travel
• Organise department meetings – booking meeting rooms, organising catering, preparing the agenda, collating the presentation, organising speakers etc.
• Process expenses for the team, as required, either by reconciling corporate card spend or inputting cash expenses.
• Onboard new starters in terms of organising IT equipment, induction meetings with the department and beyond and providing “first week” support.
• Organise ad-hoc meetings of external visitors, ensuring they are registered with reception, rooms are booked and catering is ordered.
• Ensure that accurate holiday, sickness and HR information is maintained for managers. Approve holiday requests for the team and ensure dates are entered into the manager’s calendar.
• Maintain departmental documents such as Business Continuity plans, organisation charts and maintain the Actuarial and Reinsurance SharePoint and Microsoft Teams sites

Knowledge, skills and experience

• Previous experience in a similar role
• High level of personal organisation and accuracy
• Positive, enthusiastic and pro-active attitude
• Ability to maintain confidentiality at all times
• Commitment to deliver exceptional customer service contributing both as an individual and as an effective part of a team
• Self-starter, able to manage own workload
• Appropriate IT skills, including PowerPoint and excel
• Strong communication and influencing skills
• Proven track record of strong relationship management with senior executives and key external stakeholders
• Ability to minute highly technical and wide ranging topics

What we offer

• A competitive salary - Let's discuss it
• Flexible working 
• Competitive Group Personal Pension - up to 12% employer contribution
• Annual Bonus scheme up to 24%
• 25 days annual leave plus bank holidays 
• A holiday buy and sell scheme 
• An array of health and wellbeing benefits, including private healthcare, income protection and life assurance

About us

We are a unique financial services organisation, owned by a registered charity, Benefact Trust. We are a financially secure, professional and award-winning organisation. We pride ourselves in donating a significant proportion of our profits to good causes. To find out more about us and our fantastic achievements please visit https://benefactgroup.com/

Committed to making a difference

We think that people are looking for something worthwhile in a company beyond the workplace. Our employees are encouraged to take at least one day a year to help a charity of their choice, offering practical and professional support, as part of our MyGiving programme.

Our staff know how to work hard but also how to enjoy themselves! We pride ourselves on creating an appropriate work-life balance, valuing wellbeing, flexibility and being part of a team.